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Terms and Conditions

Gutsy Women Travel

PRICES, DEPOSIT and PAYMENT: All tour prices are per person based on double occupancy and are quoted in U.S. dollars. Single rates apply as stipulated. Rates are subject to change without notice. Once payment is received by Gutsy Women Travel, the land portion of your vacation price is guaranteed; however, airfares are subject to change at any time.

Deposit Date: Deposit must be received by Gutsy Women Travel at time of booking. Tour Cancellation Protection and Travel Insurance Plan fee is also due with your deposit. Final payment must be received in Gutsy Women Travel's office at least 60 days prior to tour departure. Bookings may be cancelled by Gutsy Women Travel if deposit or final payment is not received by due dates.

Late Bookings: Reservations made within 60 days of departure require immediate full payment. Tour documents are issued after final payment and sent approximately 3-4 weeks prior to departure. A minimum number of participants is required to operate all escorted programs.

Guaranteed departures are based on meeting the minimum required number of participants but can change subject to cancellations that result in the tour falling below the minimum participant level.


Professional tour manager on all escorted vacations. Your tour manager accompanies you for the length of your escorted tour, beginning at the first hotel and including on-tour flights or cruise portions. A few select tours are locally hosted or are independent.

Meals: Most meals are included as specified in the itinerary. Meal codes are: B=Breakfast, L= Lunch, D=Dinner. Meals are a variety of a la carte, table d’hote and buffet. Regional cuisines are frequently featured.

Gratuities are included on international escorted tours for drivers, plus all expected tipping for luggage porters, bellmen, doormen, dining room waiters and sightseeing guides. Gratuities for the driver are not included on USA and Canada tours.


Transportation to the tour departure point and from the tour ending point is not included.

Personal expenses, such as passport, visas, room service, phone calls, laundry, alcoholic beverages and optional activities.

Gutsy Women Travel's Tour Manager or Local Host Gratuity: The traditional end-of-trip gratuity to your tour manager or local host is not included. Such gratuity should be extended on a voluntary, individual basis and not as a group.

Government fees which may include any and all fees, charges and taxes imposed by U.S. and/or foreign governmental authorities-- including customs fees, head taxes, inspection fees, air taxes, departure taxes, immigration and naturalization fees and security taxes. Taxes and fees subject to change without notice.

Scheduled group transfers on international tours are set up for guests who have purchased Gutsy Women’s air/land inclusive packages for day of arrival and day of departure only. If you have made your own air arrangements and purchased land only from Gutsy Women Travel, you are responsible for providing your arrival/departure transfers. On USA and Canada tours, unless otherwise specified in the itinerary, you must make your own arrangements from the airport to the first hotel where the tour starts and from the last hotel to the airport.

A $50 per person fee will be assessed for each change to a tour or air booking plus any additional fees that may be charged by Gutsy Women’s suppliers. Changes in departure date, itinerary or passenger are considered a cancellation and a new booking. No change will be made unless permitted under the terms of Gutsy Women’s cancellation policy, even if you transfer to another departure.

Regardless of reason, cancellations are costly. To offset these costs, the following fees will apply. If you cancel, non-recoverable expenses of Gutsy Women’s suppliers will be charged, plus the following per person charges:

60 days & more: Forfeiture of deposit
59-30 days prior to departure: 50% of total package price per person
29 days or less, prior to departure: 100% of total package price per person
No shows: 100% of total package price per person

The purchase of Gutsy Women Travel’s Travel Protection Plan is highly recommended.

Gutsy Women Travel cannot be responsible for delays or changes in air or other services, sickness, weather, strikes or other factors beyond Gutsy Women Travel’s control. Should an additional overnight be required due to any of these causes, the hotel, meals and associated costs will be the passenger’s responsibility. Any refund owed to you will be made directly to your credit card account or to your travel agent. Refunds are made on the basis of savings recovered from non-use of hotels, etc. No refund will be made for any unused group services. No refund will be granted for missing sightseeing or meals, etc.

Passport and visa requirements, as well as vaccination certificates and other health requirements for travel between your home city and your tour destinations, may change from time to time. It is the sole responsibility of the passenger to consult with the appropriate consulates to determine if any visas are needed, and with medical personnel to determine what health precautions and documents are necessary, and to obtain and have available when necessary the appropriate valid travel and health documents. Compliance with travel documents and customs regulations are the tour participant’s responsibility. For non-U.S. citizens, a multiple entry visa will be required for some tour itineraries. Gutsy Women Travel accepts no responsibility for failure to notify travel participants of customs’ and immigrations’ laws or health requirements. Passengers who do not have proper documentation may be prevented from boarding a flight, without refund of the fare, and will be subject to any cancellation fees, fines or other costs, including those incurred by Gutsy Women Travel, that result from the lack of proper documentation. Please consult your physician for pre-departure health advice.

Gutsy Women Travel reserves the right to accept, reject or not retain any person as a tour participant whose condition or general deportment impedes the operation of the tour, or affects the rights or enjoyment of other passengers. A refund of unused tour services is the limit of Gutsy Women Travel’s liability if a person is required to leave the tour.

Any individual traveler or tour participant who requires special attention or accommodations due to a physical or mental impairment must notify Gutsy Women Travel at the time of booking. Failure to timely notify Gutsy Women Travel of special needs will result in a person’s inability to participate in a particular trip or tour. The failure on the part of any tour participant or traveler to disclose physical or medical restrictions, or the need for special accommodations, at the time of booking may also result in the denial of a refund, all in accordance with Gutsy Women Travel’s current refund policy. Tour participants and travelers should be aware that carriers, hotels, restaurants and other independent service or public accommodation providers located outside of the United States are not subject to the Americans With Disabilities Act ("ADA"). Moreover, Gutsy Women Travel cannot guarantee that hotels, restaurants and other independent service or public accommodation providers located in the United States with whom Gutsy Women Travel deals will operate in full compliance with the ADA, or are required to do so. Gutsy Women Travel is in no way responsible for the denial of goods and services, in whole or in part, by any such providers and makes no representations regarding the accessibility of any facility utilized on any trip or tour, whether in or outside the United States. Although Gutsy Women Travel will make reasonable efforts to accommodate the special needs of tour participants and travelers who reveal special needs at the time of booking, the ADA does not require Gutsy Women Travel to alter the content of the goods and services it typically provides. Gutsy Women Travel regrets that it cannot provide individual assistance to tour members or travelers for walking, dining or other personal needs. Persons requiring assistance with their personal needs may wish to consider having a companion accompany them. Gutsy Women Travel reserves the right to reject any traveler (or not retain any person as a tour participant) who poses a direct threat to health or safety or cannot meet eligibility criteria for a trip or a tour or any part of a trip or a tour. Gutsy Women Travel reserves the right to withdraw from planning any traveler’s trip or alter itineraries should it become necessary or desirable, or to cancel any tour prior to departure, all in accordance with Gutsy Women Travel’s policies further described below under the heading "Responsibility".

The American Orient Express was refurbished before the American Disabilities Act; and, therefore, it does not comply with ADA standards. Certain safety regulations affecting the design of the train may cause difficulty for persons with limited mobility. The carriages cannot accommodate wheelchairs or most walkers. The hallways in the sleeping carriages are 18" wide, and doorways leading into the cabins are 23" wide.

Checking and handling of one (1) piece of normal-size luggage is included for all tours, domestic and international. Smaller handbags, overnight cases or flight bags should be carried with you. Dimensions are based on length plus height plus width for a total of 62" (and not to exceed 70 lbs.) plus one carry-on with total dimensions of 45". No responsibility is accepted by Gutsy Women Travel for loss of or damage to luggage or any other belongings while in the custody of any airline, coach company or hotel. Travel insurance is strongly recommended.

A suggested clothing list will be included with your documents. Comfortable, casual, layered clothing and walking shoes are suggested for daywear. Evening dress is influenced by the activity/dinner formality or lodging.

Our itineraries are active and include lots of walking while sightseeing as most cities restrict motorcoaches from driving into the historic areas. Comfortable walking shoes are recommended.

For international destinations, it is customary that rooms are usually smaller than in U.S. hotels. Specific room assignments are at the sole discretion of the hotel. Hotel rates are per room, causing the tour price for rooms occupied by one person to be higher than those where two or more share the cost. Gutsy Women must therefore charge a supplement for single travelers. Some hotels have specific rooms for singles that sometimes may be smaller and/or not as well located.

For the safety and comfort of all passengers, smoking is not permitted inside the vehicles. Smoking on deck is permitted on most vessels. Stops will be made on escorted tours to accommodate photography and breaks for smokers.

Gutsy Women Travel is a Nevada Corporation based in Summerlin, NV. It purchases transportation, hotel accommodations, restaurant and other services from various independent suppliers that are not subject to its control. Gutsy Women Travel cannot therefore be liable for death, personal injury or any other loss that may occur (1) due to any act or omission of any such supplier, or (2) by any reason of any other event over which it has no control. Gutsy Women’s Tour Membership Certificate, issued to each client after a tour is purchased, contains a more detailed information statement concerning the further limitations on the responsibilities of Gutsy Women Travel. If you would like to have a copy of such statement mailed or faxed to you, please request it contacting your Vacations To Go travel counselor. The foregoing terms and conditions only briefly describe the terms and conditions applicable to Gutsy Women Travel programs. You can review a complete version of all of the terms and conditions applicable to Gutsy Women Travel by obtaining a copy from your Vacations To Go travel counselor.